Administrative Specialist - SFO (CA)

San Francisco, California
full time

Job Description

    • Complete forms and documents to report shop productivity and inventory
    • Track, report and handle local petty cash funds, without error
    • Type letters, reports, memos and do filing
    • Handle incoming and outgoing mail, express packages and parts deliveries/returns
    • Use Outlook calendar and e-mail for communication
    • Work with HR on onboarding
    • Keep office and parts area in an orderly manner
    • Maintain physical/computer inventory of company and customer parts
    • Order and dispense ground service equipment (GSE) parts and office supplies
    • Check parts catalogs for correct part ID; contact vendors for pricing; prepare parts requisitions; assign purchase order numbers
    • Conduct physical inventory counts to ensure correct counts and availability of product
    • Maintain the MSDS and must fully understand safety regulations
    • Bar code all inventory parts for tracking, were applicable
    • Update customer GSE maintenance system records manually or in computer
    • Operate effectively in an environment with frequent and sometimes stressful changes
    • Interact with all levels of the organization, customers, and vendors with a high level of integrity and professionalism
    • Strong team player to foster a collaborative team environment within the shop
    • Attain company/personal measurable goals and objectives to meet all position objectives
    • Effectively acquire, contribute and translate ideas into actions within the work group


    • Excellent oral and written communication skills
    • Proficiency in Microsoft Word, Excel, Outlook and data entry systems
    • Strong organization and administration skills
    • Maintains a professional, friendly and positive disposition
    • Time management: the ability to organize and manage multiple priorities
    • General business knowledge
    • Commitment to company vision, mission, and values
    • Must type minimum of 40 WPM
    • Accurate data input
    • Strong math aptitude
    • Must be able to maintain absolute confidentiality and discretion
    • High School Diploma or GED
    • 1 to 2 years administrative office experience
    • 1 to 2 years of inventory experience

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Global Aviation Services, LLC is an equal opportunity and proud employer of employees from diverse backgrounds.

All qualified applications will receive equal consideration for open positions. No employee or applicant for employment will be discriminated against because of their status as a veteran, minority, disability, sexual orientation, gender identity, or any other legally protected status in any position for which the employee or applicant for employment is qualified and is able to perform.

Global Aviation Services